Due to requirements of the Communications Services recharge billing system, changes to University or BARC account numbers can only be made effective on the first day of a given month. If your change request is received in time for processing by the end of the month, it will be made retroactive to the first of the month. The only way a change can be made effective on any other day is for the requesting department to transfer the expense with a UFIN-120 (Transfer of Non-Payroll Expenditure).
Note: The above restrictions do not apply to account number changes for Work Orders, which can be made effective at any time.
How to Request an Account Number Change
To change the account number to which a particular service is billed, an email request originating from an individual with signature authority on the designated account should be sent to firstname.lastname@example.org. The request should include the following information.
- The University or BARC account number currently being billed.
- The new University or BARC account number to be billed.
- The specific service(s) affected by the change.
Sample: "Please change the University Account Number to which Jane Smith's telephone number (extension 9999) is billed from 8-nnnnnn-xxxxx-s to 8-nnnnnn-yyyyy-s, effective July 1, 2004."